Procurement Specialist

This position is responsible for ensuring the smooth and efficient operation of the company’s procurement processes with a view to satisfying customer requirements and ensuring a positive ordering experience. It entails working with people throughout the company as well as with vendors to handle and maintain stock levels for all components required for production, address freight issues, improve in-bound processes and analyze information that leads to insights and improvements.. Responsibilities include:

· Preparing tender requests (eg tender plans, technical guidelines, design criteria) as directed by the Supply Chain Manager and project team; and monitoring the effectiveness of the sourcing process toward efficient and compliant procurement of goods.
· Contributing to forecasting and demand planning as it relates to replenishment of all components from both domestic and import vendors
· Maintaining and updating the company’s information system as it relates to purchase order creation, receipts, transfers, and work orders. This includes maintaining Item Master information (eg bill of materials, vendor set up, location set up).
· Administering end-to-end documentation of purchase orders by finalizing agreements (eg Proforma invoices), and variation documents for execution, verifying invoices, freight documents, and receiving confirmations, and coordinating all inbound freight requests.
· Working closely with Inventory Analyst, Warehouse team, and Accounting team to facilitate all processes of procurement and supply chain.
· Contributing to cost reduction initiatives based on project needs, consumption rates/patterns and recommending improved or new \ approaches/models for sourcing and procuring components. This includes price negotiation and timeline management, as well as post-mortem analysis on new projects.
· Coordinating with various 3PL teams as well as internal teams to oversee those processes as they relate to receipt of goods, and ensure the necessary steps are taken to follow and adhere to current Bill of Material documentation.
· Helping to manage vendor relationships, including adherence to importing processes in order to facilitate smooth supply chain execution.
· Implementing business improvement initiatives to improve the current workflow processes as it relates to supply chain objectives.
· Contributing to the continuing development of the company’s Enterprise Resource Planning system (Netsuite).
· Working cross-functionally within all internal teams, including but not limited to attending meetings, coordinating tactics, knowledge-sharing and collaboration.
· Supporting the preparation of reports and ad-hoc analysis to communicate findings and action plans to senior management; conducting periodic business reviews with vendors to assess performance, reviewing key metrics and quality assurance; and identifying areas for improvement.

Qualifications:

At Michel Germain, a desire to learn is as important as skills, education and experience. The following skillset is highly valued but we will also develop someone with the right amount of curiosity, energy, adaptability and compatibility.

· Experience in working with warehouse teams, including 3PL partners.
· Knowledge of ocean and air freight processes, including RFQs from freight forwarders.
· Working knowledge of Mandarin and/or Cantonese is an asset; in addition to any additional language beyond English.
· Ability to analyze and interpret corporate information with a view to gaining insight into inventory activities or assessing success.
· Experience with Bill of Materials and multi-use componentry.
· Experience with demand planning is an asset, at both component and finished goods levels.
· Experience with Enterprise Resource Planning (ERP) systems or concepts. Specific experience with NetSuite is highly desirable.

Salary & Location:

This is a permanent fulltime role at 40 hours per week. Salary will be commensurate with skills and experience. This position can be based at the company’s office in Carleton Place, Ontario or at our Toronto office.