Accounts Receivable Specialist

The Accounts Receivable Specialist will be responsible for managing the company’s accounts receivable processes, including invoicing, collections, and reconciliation. The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, and the ability to work effectively both independently and as part of a team.

· Monitor outstanding accounts receivable and follow up with customers on overdue invoices.
· Develop and administer a collection procedure for overdue accounts
· Develop and maintain positive relationships with customers to facilitate timely payments.
· Process incoming cash receipts and post them into ERP system.
· Address and resolve any discrepancies or disputes related to invoices and payments.
· Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.
· Investigate and resolve any discrepancies between customer accounts and company records.
· Prepare regular reports on accounts receivable status, including aging reports and collection forecasts.
· Analyze accounts receivable data to identify trends and potential issues.
· Maintain accurate and up-to-date records of all accounts receivable transactions.
· Aptitude for financial processes including account reconciliations, month end closing procedures, bank deposits and cash management.
· Work closely with the sales and order desk teams to address customer inquiries and resolve issues.
· Coordinate with the accounting team to ensure accurate financial reporting and support month-end closing activities.
· Prepare and issue accurate invoices to customers in a timely manner.
· Verify invoice details, including pricing, terms, and customer information.

Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent work experience may be considered.

Experience: Minimum of 2 years of experience in accounts receivable or a related accounting role, preferably in the distribution or retail industry.

Skills:

· Strong knowledge of accounting principles and practices.
· Proficiency in accounting software and Microsoft Office Suite.
· Excellent organizational and time-management skills.
· Strong attention to detail and accuracy.
· Proven interpersonal and communication skills, customer service experience.
· Exceptional analytical and critical thinking skills